Quote to signature to settlement
One record that carries the whole rental — the pricing, the deposit, the car, the paperwork and the final number.
Daily, weekly and monthly hire, contract templates, signature on screen and deposits. One agreement instead of a WhatsApp thread, a Word template and a notebook.
Each handoff loses something
The rental starts in WhatsApp, the contract lives in a Word template, the deposit is a note in a book, and the final bill gets worked out from memory. Each handoff loses something, and the thing it usually loses is money.
The quote
AED 190 / day, agreed in a chat
The invoice says 210. Nobody can find the message.
The contract
Retyped from the last one
Last renter’s plate, this renter’s name.
The deposit
AED 1,500, written down
Held where? Deducted for what? An argument at return.
The final bill
Worked out once the car is back
Two days of extension and the Salik crossings never make it on.
One record, quote to settlement
Everything that used to live across WhatsApp, a template and a notebook, on the one agreement.
Quoting and pricing
Daily, weekly and monthly rates, and the negotiated rate holds through to the invoice.
Emirates ID read
The customer’s details scanned in at the counter, not typed from the card.
Contract templates
Your terms, your branding, generated per agreement.
Digital signature
Signed on screen at the counter or on delivery.
Deposits
Collected, held as a liability, deducted against, released when you decide.
Extensions and changes
Extend, modify or swap the vehicle mid-hire without starting again.
Monthly recurring hire
Long-term rentals invoice themselves on schedule, every month, on the same agreement.
Close and settle
Final charges, deposit applied, invoice raised, everything posted.
Sign on the spot
The contract fills itself from the rental — vehicle, term, add-ons, VAT — and both signatures happen at the counter. The invoice exists before the customer has the keys.
The final number, not from memory
Close the agreement and the settlement writes itself: the rental, what was added, what the inspection found, what the deposit covers, and what goes back.
- The rate on the invoice is the rate that was agreedThe negotiated figure is on the agreement, so it cannot drift on the way to the bill.
- Damage comes from the inspection, not an argumentThe return report carries the photo and both signatures. The charge references it.
- The deposit is applied, and the rest goes backIt was held as a liability the whole time. Applying it and refunding the remainder are two postings, not a note in a book.
- Charges that land later still find this agreementA fine that arrives in March posts to the same record, rebilled to the same renter.
Stop rebuilding the final bill from memory.
Run one rental through it, quote to settlement. The final number is there when the car comes back, with the deposit already applied and the rest already posted.
